St. Paul Al-Anon/Alateen Intergroup Meeting Minutes
May 10, 2011

The meeting opened with the Serenity Prayer.

There were only 5 groups represented so there was not a quorum (representatives from 5% of groups).

Members present included the Chair (Summit Hill Wednesday Al-Anon),the Treasurer (Highland Saturday 10 am Al-Anon Adult Children), the Assistant Treasurer (Midway Wednesday 6:30), and members from Seekers of Compassion Al-Anon, Mendota Heights Al-Anon, and two members from Midway Wednesday 6:30 Al-Anon.

Concept 5 — The Rights of Appeal and Petition protect minorities and assure that they be heard — was read and discussed. The discussion reflected personal, family, and group stories involving listening and respect.

Event coming up
The Triple Dimers Ice Cream Social is set for 11 am – 2:30 pm. July 30th, 2011, at Cherokee Park, in the large pavillion. A committee is needed. This will be the kickoff event for the Triple Dimers program which replaces the Double Dimer program.
The May newsletter came out. A group decision was made to have the next two mailing deadlines July 8th, 2011 and Sepembert 21st, 2011. Newsletter frequency and cost effectiveness were discussed.
Getting the word out about Intergroup
The chair committed to attending 5 Al-Anon groups to inform them and invite them to Intergroup and asked others to do something similar. There was discussion about contacting groups before attending and a list of things to tell them. Information would include: literature sales, phone calls, support of newcomers, groups and web site.
Treasurer’s Report
The Treasurer reported that, on average, Intergroup is falling behind approximately $300.00 each month. There are set costs that happen monthly but there are other costs not included in the monthly SET costs such as Fellowship Weekend hospitality suite and purchase of medallions and literature. There was discussion about literature sales and how and when payments are made.
Assistant Treasurer's Report
The Assistant Treaasurer reported on cash flow at the Intergroup office. In reconciling sales and contribution logs and sales slips, he has found discrepancies of only pennies. The office volunteers are doing a good job recording transactions.
Office Volunteer Chair report
The Office Volunteer Chair reported that new office volunteers have been oriented. There was discussion about encouraging groups to volunteer for specific days of the month, such as the first Monday of each month.
Fellowship Weekend
Minnesota South Area is interested in participating in a hospitality room at the Fall Assembly together wit St. Paul Intergroup and Minneapolis Information Services. The group decided that would be a good idea.
Cooperation with Districts
A proposal was made that the meeting agendas of the Districts and Intergroup regularly include time for a report from the other organization. The purpose is to get the news out to each other and to the groups. The Chair said she would contact the Districts 19-22 Chair and the Districts 31-33 Chair.

The next meeting is set for June 14, 2011 at 7 pm, Rm S-127 Griggs Midway Bldg.

The meeting closed at 8:36pm with the Serenity Prayer.

Open Positions

Al-Anon / Alateen members are needed to fill the following elected positions for the remainder of 2011:
     Vice Chair

Also needed are members willing to serve in the following volunteer positions:
    Outside Literature Chair (sales at events)
    Volunteer Chair (current chair would like to retire)
    Alateen Chair
    Office Manager
    Public Outreach Chair
    Liaison to the Minnesota South Area
    Liaison to Minneapolis Information Services
    Intergroup Archives
    Double-Dimer Chair

Edited for the web 19 May 2011

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