St. Paul Al‑Anon/Alateen Intergroup
Minutes of December 9, 2014 Meeting
The meeting opened with the Serenity Prayer.
- Introductions
-
Chair, IR, Uptown Tuesday 6:30 pm A
Vice Chair, IR, New Brighton Thursday 5:30 pm AFG
Co-Secretary, NE Minneapolis Monday 8 pm
Co-Secretary, Website Chair, IR, Midway Wednesday 6:30 pm
Newsletter Chair, IR, Monday Midway Men’s 7:15 pm
Treasurer, IR, Summit Hill Wednesday 5 pm
Literature Chair, IR, Summit Hill Monday 6 pm
Newsletter Editor, IR, Midway Men's Al-Anon, 7:15 pm
Office Manager, IR, Inner Peace Al-Anon, Mahtomedi
IR, Compassion Al-Anon, St. Paul
IR, Superior Street Al-Anon Monday 11:30 am
There were readings on Tradition 12 and Concept 12.
It was noted that a quorum (5% of groups, that is, 6 or more) was
present so substantive business could be done.
Business
- 1. Additional nominations for 2015
- There was none. The secretary and assistant treasurer positions
are still open with no volunteers at this time to take on these roles
for 2015.
- Service Committee chairs needed include speaker chair, event sales
chair, public outreach chair and Liaison to Minnesota South Area
Assembly.
- 2. Elections for 2015 Officers
- Since the 8 IRs present constitute a quorum, elections could
procede.
- It was moved, seconded and voted unanimously that nominations for
Chair be closed and that a unanimous ballot be cast for the 2014 Chair.
-
- It was moved, seconded and voted unanimously that nominations for
Vice Chair be closed and that a unanimous ballot be cast for the 2014
Vice Chair.
-
- It was moved, seconded and voted unanimously that nominations for
Treasurer be closed and that a unanimous ballot be cast for the
Newsletter Editor.
-
- The Assistant Treasurer arrived at this point and expressed her willingness
to serve as Assistant Treasurer for 2015. She was so nominated and
seconded and then it was voted unanimously that nominations be closed
and a unanimous ballot be cast for her.
- With these votes, all 2015 officer positions except Secretary are
filled.
- The current Literature Chair, Newsletter Editor, Website/Directory
Chair, Institutions Chair and Office Manager were reappointed to serve
in 2015. The Speaker Chair has indicated that he will not continue.
- 3. Open Service Committee Positions for 2015
- These are Group Liaison, Event Sales, Liaison to Minnesota South
Area, Alateen, Speaker, Archives, and Public Outreach
- 4. Update on position guidelines
- The Chair emailed these to everyone. Please update and return.
- 5. Questions/Concerns/Other business
- It was moved, seconded and voted unanimously that we spend $93 to
purhcase 150 English copies and 25 Spanish copies of Al-Anon Faces Alsoholism 2015. In 2014, the
numbers ordered were 100 and 25 and they were dispersed by
September.
- Thanks to the efforts of a volunteer, We now have a
“go” bag of items for public outreach. This will make it
easy to “grab and go” to any event. She also typed up forms
for literature to be checked out and returned to help streamline this
process.
- We discussed whether to pay the expenses of someone to attend the
Folderol in February. It would cost about $300. The Chair indicated
she would like to go if her schedule permits it. It was moved,
seconded and unanimously voted the pay the Chair’s expenses up
to $300. She will report back to Intergroup about the event. The
Chair also said she would consider serving as Liaison to the Minnesota
South Area.
-
Reports
- Chair
- She will send information about the open positions to the
Newsletter Editor to go in the January newsletter. The deadline for
submission of items to the newsletter is January 2nd
- Vice Chair
- No report.
- Secretary
- Minutes of the November meeting had been emailed out and will be
posted online.
- Treasurer
- The income for November was $2,671 and expenses were $1,206 but we
have open literature payments we need to make.It was moved, seconded
and voted to accept the treasurer's report.
- Assistant Treasurer
- Her report was given to the Treasurer and was included in the
Treasurer’s report.
- Newsletter
- The Assistant Treasurer will send a list of groups and individual
donors to the editor to list in the newsletter and one of the office
volunteers will send a list of office statistics to him by January 2nd.
Email whatever you want to be in the newsletter to the editor by
January 2nd.
- Institutions
- 6 to 10 members a week are attending the meeting at Fellowship Club
now. The $100 start up loan has been paid back and money is coming in. The
six month trial granted this adventure is up next month so we will have
to vote on whether we wish to continue it or not.
- Website/Directory
- He had a meeting with a website designer and discussed whether it
would be beneficial to redesign the website. A change will take quite
a lot of work and will not be happening soon.
The meeting closed at 8:02 pm with the Al-Anon Declaration.
The next meeting will be January 13, 2015 at 7 pm at the Griggs Midway building.
Edited for the web 1 January 2015